OpenReference

The activities associated with reconciling purchase orders, receipts and supplier invoices and approving supplier invoice payment. Reconciliation typically includes verifying delivered volumes, price, application of penalties or discounts and where applicable verification of grade or quality.

For S1 and Source-to-Order contracts the verification typically is a standardized, repeatable process. S3 may require more extensive verification.

Discrepancies should be resolved before the Approve Payment process is considered completed.

Use Cases

• Standard supplier invoice verification
• Self Billing Invoice
• Verifying and approving monthly consolidated invoices (statements)
• Requesting, receiving and approving supplier Credit and Debit memos
• In a tolling arrangement: Receiving, verifying and approving the invoices for tolling fees

Notes

The actual disbursement of funds is a financial process. The Approve Payment process is an operational validation that the invoice conforms to agreed and/or actual deliveries and all delivery conditions are met. Source-to-Pay 2WM 3WM 4WM Accounts Payable

Hierarchy

ID	Name	Level	x
S1	Source-to-Replenish	2	S1
S107	Approve Payment	3	S107

Term(s)

ID	Name	Clear	x
AP	Accounts Payable		AP
4WM	Four-Way Matching		4WM
S2P	Source-to-Pay		S2P
3WM	Three-Way Matching		3WM
2WM	Two-Way Matching		2WM

Workflow

From Input(s)	Process	Output(s) To
wf_process wf_arrow S104 Certificate Of Analysis D105 Invoice D205 Invoice D306 Invoice	S107	wf_arrow wf_process Verified Invoice Finance

Approve Payment Source-to-Replenish 210700 3 {{{keywords}}} {{{description}}}